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Privacy Policy

Steyning Rugby Football Club (Steyning RFC)
Last updated: July 2026

Introduction

Steyning Rugby Football Club ("Steyning RFC", "we", "our", or "us") is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, become a member, register to play, volunteer, or contact us.

We are committed to complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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Who We Are

Steyning Rugby Football Club is a community rugby club based in Steyning, West Sussex.

If you have any questions about this Privacy Policy or how we use your information, please contact us:

Email: [Insert Club Email Address]

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Information We Collect

Depending on how you interact with us, we may collect:

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Personal Information

  • Name

  • Postal address

  • Email address

  • Telephone number

  • Date of birth

  • Emergency contact details

  • Parent or guardian details (for junior members)

  • Membership information

  • Playing history and registration details

  • Volunteer information
     

Website Information

When you visit our website we may automatically collect:

  • IP address

  • Browser type

  • Device information

  • Pages visited

  • Time spent on the website

  • Cookies and similar technologies
     

How We Use Your Information

We use your information to:

  • Manage club membership

  • Register players where required

  • Communicate about training, fixtures and events

  • Process membership payments

  • Respond to enquiries

  • Organise volunteering activities

  • Promote club events and activities

  • Improve our website and services

  • Meet our legal and safeguarding obligations

We will only use your information where we have a lawful basis to do so.
 

Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Performance of a contract (such as administering membership)

  • Legal obligations

  • Legitimate interests in running the club

  • Consent (where required, such as certain marketing communications)
     

Junior Members

Protecting children is extremely important to us.

Where personal information relates to anyone under the age of 18, it will normally be provided by or managed in conjunction with a parent or legal guardian.

Parents and guardians remain responsible for ensuring that information provided is accurate and up to date.
 

Photography and Social Media

Steyning RFC may use photographs or videos taken during matches, training sessions and club events for:

  • Our website

  • Social media channels

  • Promotional materials

  • Club publications

We will always seek appropriate consent where required and follow RFU safeguarding guidance regarding photography involving children.

If you would prefer that you or your child are not photographed, please let us know.
 

Sharing Your Information

We may share information with:

  • The Rugby Football Union (RFU)

  • Competition organisers

  • Coaches and team managers

  • Volunteers who require access to carry out club duties

  • Payment providers

  • Website and IT service providers

We will never sell your personal information.

We only share information where it is necessary, lawful and appropriately protected.
 

Data Security

We take appropriate technical and organisational measures to protect your information against:

  • Unauthorised access

  • Loss

  • Misuse

  • Alteration

  • Disclosure

While we work hard to protect your information, no online service can ever be completely secure.
 

Data Retention

We keep personal information only for as long as necessary to:

  • Administer club activities

  • Meet legal and regulatory requirements

  • Resolve disputes

  • Fulfil safeguarding obligations

Information that is no longer required is securely deleted or anonymised.
 

Cookies

Our website may use cookies to:

  • Ensure the website functions correctly

  • Improve user experience

  • Understand how visitors use our website

  • Monitor website performance

You can control or disable cookies through your browser settings.
 

Third-Party Links

Our website may contain links to third-party websites, including the RFU, social media platforms and sponsors.

We are not responsible for the privacy practices or content of external websites.
 

Your Rights

Under UK GDPR you have the right to:

  • Access your personal information

  • Request correction of inaccurate information

  • Request deletion of your information (where applicable)

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the details above.
 

Complaints

If you are unhappy with how we have handled your personal information, please contact us first so we can try to resolve your concerns.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Website: https://ico.org.uk
 

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legislation or club practices.

Any updates will be published on this page with a revised "Last updated" date.
 

Contact

If you have any questions about this Privacy Policy or how Steyning RFC handles your personal information, please contact:

Steyning Rugby Football Club
Email: [Insert Club Email Address]
 

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